What to Expect When Working with a Wedding Planner

May 16, 2015 by Just Marry!

There are some misconceptions about wedding planners floating around out there. Some of them are perpetuated by TV or Hollywood, and others are just a misunderstanding about what we do. Today we’re addressing a few of the most common questions about wedding planners so you know what to expect when you work with us.

Q: I’m an excellent planner, so why do I need to hire a professional?

A: We love working with couples of all kinds, from the highly organized to the bewildered. We understand that you might not need much help leading up to the wedding, but there are still many reasons to hire a professional wedding planner. For one, you can’t handle everything yourself on the wedding day, and you want your friends and family to enjoy the day, too. We can also usually save you money on your services while negotiating contracts. In addition, emergencies can (and often do) happen, as we mentioned in this post. You’ll want those handled by a professional so you don’t have to worry about a thing!

Q: My venue already has an event coordinator on-site, so why would I also need a wedding planner?

A: There are significant differences between the tasks handled by on-site venue coordinators and wedding planners. A venue coordinator serves as the liaison to all of the event staff within the venue (chefs, servers, bartenders, the banquet team, valets, security, etc.). He or she arranges the tasting and works with you on the menu, assisting with the overall on-site experience for you and your guests. A wedding planner works with the venue coordinator to ensure all of the above is handled, and also works with you from the beginning to the end of your wedding. Your wedding planner will assist with budgeting, guest list management, vendor contracts, price negotiations, design planning, wedding etiquette, gown shopping, and every other aspect of the wedding. On the wedding day, your venue coordinator’s attention will be on the back of the house orchestrating the venue team while your wedding planner is focused on making sure you, your guests, and your vendors are where they need to be throughout the event. In short, on-site venue coordinators work with wedding lanners to make sure your event is flawless!

Q: Is there anything wedding planners don’t do?

A: Our services depend upon what you contract with us, which can range from basic ceremony coordination to full service planning. We’re careful to include exactly what you should expect us to handle between when you hire us and the event day. That said, there are some less tangible things that we don’t do, such as making guest list decisions (we can advise, but we don’t know your family and friends), responding to calls and e-mails 24/7 (we need sleep and time with our families, too), and extensive setup (we don’t have the time or ability to assemble a 500-pound wedding arbor). Make sure you discuss all of your planning needs with potential wedding planners to make sure you’re both on the same page regarding service expectations.

Do you have any questions about wedding planners that we can answer for you? Leave a comment for us!

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