How to Interview Wedding Vendors

September 13, 2015 by Just Marry!

Interviewing wedding vendors can be stressful for some couples, but it doesn’t have to be. Wedding vendors enjoy sharing their talent and expertise. It may help to think of the interview with them as an opportunity for them to educate you on what makes them different from other vendors, and how they can make your wedding extraordinary.

Vendors who specialize in visual services (photographers, florists, décor companies, venues, and even cake designers) should have plenty of photos and samples for you to check out so you can make sure that the vendor’s or venue’s style suits your vision and budget. We recommend asking to see complete weddings from photographers rather than a few shots from various weddings, and when shopping for cake, make sure to get a taste!

Videographers are also visual vendors, and should have several demo videos for you to watch. Request the opportunity to view an entire wedding (the videographer will probably want to fast forward through the ceremony to move things along) as well as video montages. Pay careful attention to the sound quality during the ceremony to make sure the videographer’s equipment will pick up your vows

If you’re hiring a DJ or emcee, engage possible vendors in conversation and get to know how they run a wedding reception. Make sure they’re well-versed on standard wedding traditions (introductions, dances, cake cutting, bouquet toss, etc.) as well as your own family traditions (Horah, polka, Greek music, salsa, etc.). Some DJs also have special lighting and dance floors, make sure to ask about pricing for those options.

Officiants will often share their ceremonies and their philosophies about weddings, which is an opportunity for you to compare your compatibility. Make sure you have a good rapport with an officiant so you’ll be relaxed and happy during the ceremony.

Here are some standard questions you should ask when interviewing any vendor:

  1. How long have you been doing weddings?
  2. How many hours will you be on site?
  3. How do your deposits work (how much is due now, is it refundable, etc.)?
  4. What forms of payment do you take?
  5. Will you be the actual vendor on site, or will you have an associate do it?
  6. How much do you charge for overtime, and how much time can we extend your services if needed?

Once you decide which venue or vendor you’d like to hire, take the time to review their contract carefully. Be sure that you understand all fees and when they’re due, and jot that down in your planner so you don’t miss a payment. If there’s anything you don’t understand, discuss it with the vendor before you sign to make sure you’re on the same page. Last but not least, enjoy this process!

If you have any questions about interviewing wedding vendors, reach out to us at and see how we can help!

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